Automated Accounts Payable

The main goal of any accounts payable department is to pay suppliers, service providers, and employee expenses based on the rules of the organisation and the agreed upon payment terms. The challenge is to only make payment when the transaction is complete, all the paperwork is in order, and all of the rules have been satisfied. Our AP tool provides the right solution to streamline accounts payable processes and meet these challenges head on.

PaperLite Accounts Payable allows you to quickly apply technology to your accounts payable processes to gain control and add automation for cost savings, quality management and scalability. PaperLite Accounts Payable is designed to be an end-to-end solution that maximises results. By capturing invoices at the beginning the payment process you eliminate many of the challenges associated with managing paper documents. Captured documents enter an automated workflow for all of the approval decision making and conflict resolution processing. The value of workflow is that rules, roles, and deadlines get configured once and automatically applied over and over again. This takes the human element out of the decision making process which reduces errors and collapses the time it takes to process documents.

Document Handling

PaperLite Accounts Payable automates your receiving document processing. Documents first are scanned into the system and routed to users responsible for identifying issues that require vendor notification and resolution processing. Approved receiving documents are stored in a queue where they are retrieved and matched to invoices to complete the reconciliation process. PaperLite Accounts Payable eliminates handling errors and reduces the cost of processing receiving documents.

Approval Processing

PaperLite Accounts Payable automates the invoice approval process. Vendor invoices are scanned into the system which initiates an approval workflow process. The system provides visibility to related purchase orders and receiving documents required to complete the reconciliation and approval process. Our automation reduces cycle times, errors, and creates organisational scalability. The result is invoices paid correctly on time with no more over-payments or lost discounts, adding bottom line dollars.

Document Retrieval

PaperLite Accounts Payable provides the tools that allow single click retrieval of accounts payable documents from within other core applications. This seamless retrieval provides productivity gains, eliminates complex training needs, and extends the value of your existing technology investments.

Coding Automation

PaperLite Accounts Payable streamlines the invoice coding process. Approved documents are queued for coding operators and distributed to them on demand. With PaperLite Accounts Payable the coding takes place directly from the invoice image and allows for load balanced distribution, supervisory oversight, and operator productivity reporting. This eliminates the hours of tedious reconciliation of cost accounts that coding errors create.

Unlimited Users

With PaperLite Accounts Payable, everyone who needs access to your invoice approval solution gets it. We provide this model so organisations can rollout the solution to all users without user licensing constraints.

Workflow

PaperLite Accounts Payable provides process control, reporting capabilities, scalability, and most importantly, cost-savings. Most business processes are labour intensive and prone to human error. With PaperLite Accounts Payable that all changes. Using PaperLite Accounts Payable workflow you can configure your processing rules one time and the solution applies them consistently, every time a new items enters the process.